What is Azure Information Protection?

For creating and protecting the files and emails of any company, a cloud-based the platform is introduced by Microsoft named, Azure DevOps Information Protection (AIP). By using AIP, we can create and protect the files and emails by using our own labels.

Labels can be implemented by admins who specify the conditions and rules, manually by clients or together where clients are given suggestions.

In Azure online training Information Protection, the admin has to form a label with rules that finds sensitive data. If a client stores a word file, that has a credit card information, then they can see a custom tooltip that suggests the label that the admin has formed.

This label separates the file and protects it. When the content is classified, then we record and manage its usage. We can examine data flows, to get better insights into our business, find unsafe actions and take the right actions, track paths to files, avoid data leakage or misuse and more.

Classification by applying labels:

Documents and emails can be classified, by using AIP labels. Due to this, we can easily identify the location of the data, and also who can access the data. The labels consist of visual indications like a footer, header, watermark, etc.

A data is attached to the email headers, and files in an understandable text. This text makes sure that other services like loss prevention technologies, can find the category and take proper action.

For instance, the email message can be categorized as “General”. In the label, a footer is attached as “Sensitivity: General” to the email message. By seeing this footer, all the receivers understand that it is general business information and they should not send this, out of the company.

The label is included in the header of the email, which makes email service to inspect this value, and prevents it from sending outside the company

Data Security in AIP:

Azure Rights Management (Azure RMS) is used, by the protection technology. This is combined with other Microsoft cloud applications and services, like Azure active directory and office 365. 

This technology can also be used with your own business applications, and information safety solutions from software dealers, even though they are in the cloud or on-premises.

AIP makes use of identity, encryption and authorization strategies.  The applied protection is also applied to the labels and with the emails and files, regardless of the location by using RMS.

Even though the data is shared with other people, the information protection solution makes us control our data. 

For instance, by using AIP we can create a report file or sales prediction sheet so that it can only be accessed, by people of our company, and manages if the file can be edited or restricted to read-only, or avoid it from being copied.

Similarly, we can also compose emails and protect them from forwarding and avoid the reply to all choice usage. While creating a label, we can use these protection settings, which makes users categorize and protect files and emails with the help of a label.

The services and applications that do not support labeling, but support protection, can also apply the protection settings. For such services and applications, the protection settings are available in the form of Rights Management Templates.

What are Azure Rights Management Templates?

When you activate the Azure online training India RMS, by default two templates are available for you which limits the data access, to users in our company. By using these templates, we can directly prevent data loss from our company.

We can apply our own protection settings in addition to the default templates, that limits the controls. If we create a label for AIP which consists of protection settings, below covers, this action makes a relevant Azure RMS template.

We can also use that template with services, and applications that favor Azure RMS. For instance, we can form the Exchange Online mail flow protocols, in the Exchange admin center for using these templates.

Therefore, AIP helps in creating and maintaining the security of the files and emails of the company.

In this article, I have explained the AIP technology. I will explain how to integrate with end-user workflows for emails and documents in Azure information in my next article.